Article I – Name
name of this club shall be the Denton County Antique Tractor,
Farm Equipment, and Primitives Club and is hereinafter referred
to as the Club.
Section 1: Club Name. There shall be no use of the Club name
in any abbreviated form on any printed material.
Article II – Purpose
objectives and purposes of this Club shall be (1) to hold regular
meetings; (2) discuss old tractors, engines, and primitive equipment
and to help others obtain parts, engines, and to solve problems; (3)
to promote fellowship among members; (4) to hold shows of various
old tractors, engines, and primitive equipment and be active in
community events such as parades; (5) to work toward the
preservation of engines, tractors, farm machinery and primitives;
(6) to provide activities that will be oriented toward family
participation and will encourage the interest of youth in historical
preservation and the activities sponsored by the Club; and (7) to
provide charitable contributions to the community.
The names and addresses of this club shall not be used for
commercial or political purpose.
Article III – Membership
1: Individual Membership. An individual member must be
eighteen (18) years of age or over and upon paying dues has one (1)
Section 2: Family Membership. Family membership is the
individual membership plus the additional members of the immediate
family. Family membership has the same one (1) vote of the
Section 3: Student Membership. Membership for any student
under 18 years of age who wishes to participate in club activities.
Club insurance will be required to participate in any Club event.
The Club membership dues will be waived. The Club will pay for the
insurance of any Student member. An accompanying parent or guardian
signature is required with any Student member-ship. The student
membership shall have one (1) vote.
Section 4: Honorary Membership. By a majority vote of Club
members, any person who has rendered meritorious service to the Club
may be elected as an Honorary Member without dues for any period of
up to life. An honorary member shall have none of the obligations of
member-ship in the Club, but shall be entitled to all of the
privileges except those of making motions, of voting, and holding
office. If the Honorary member wants to participate in the Club’s
activities which require insurance, the club will pay the necessary
insurance for a period of one (1) year.
Article IV – Membership Removal
1: Dues. Any member who is thirty (30) days delinquent in
payment of dues shall be dropped from the membership. Failure to pay
membership dues terminates the members club insurance and the
privilege to participate in club events.
Section 2: Member Conduct. Any member whose conduct is
considered detrimental or dangerous to the best interests of the
Club shall appear before the Executive Board and explain their
actions or reasons for such conduct. The President shall bring the
findings to the Club’s members at the next regular meeting. The
President shall state the findings of the Executive Board and ask
for a vote in favor of the Board’s action in solving the situation.
Article V – Officers
1: Club Officers. The Club shall have a President,
Vice-President, Secretary, Treasurer, and Safety Officer.
Section 2: Terms of Office. The term of office for each
office shall be one (1) year. The term of the officer shall be no
more than two (2) consecutive years. A partial term from appointment
or by succession shall not be considered as a full term.
Section 3: Duties of Officers.
President: The President shall preside at all meetings of the
members and shall perform such other duties as are usual to the
office. He/She shall appoint such committees and delegations as may
be necessary to carry on the activities of the organization.
Vice-President: The Vice-President shall preside at all
meetings in the absence of the President. He/She shall endeavor to
keep himself/herself advised of the status of the organization
activities to the extent that he/she could assume the office of the
President with a minimum of difficulty in the event of illness or
disability of the President.
Secretary: The Secretary shall keep a complete and accurate
record of all proceedings of the organization. He/She shall have
possession of its reports and records, conduct the office
correspondence, and report at meetings.
Treasurer: The Treasurer shall be responsible for recording
the receipt of dues payable, keep complete financial records of the
organization, disburse authorized funds, and shall report the
financial condition of the organization at each meeting. The
Treasurer shall be authorized to spend petty cash funds not to
exceed fifty dollars ($50.00) without prior vote of the membership
and to be duly reported at the next regular meeting as part of the
Safety Officer: The Safety Officer shall be responsible for
administering and enforcing the club’s safety rules at club
sponsored events to ensure safety of members, external participants
and the attending public.
Section 4: Vacancies. In the event of an officer position
vacancy, the President shall have power to fill the position by
appointment for the remainder of the term. The appointment is
subject to approval by a majority vote of the membership at the next
regularly scheduled meeting.
In the specific vacancy of the office of President, the
Vice-President shall become President for the reminder of the term.
The office of Vice-President shall be filled by a majority vote of
the general membership on nomination from the floor at the next
Article VI – Executive Board
1: Board Composition. The officers of the Club shall
constitute the Executive Board.
Section 2: Board’s Duties and Powers. The Executive Board
shall have supervision of the affairs of the Club between its
business meetings, fix the hour and place of meetings, make
recommendations to the Club, and perform such other duties as are
specified in these bylaws. The board shall be subject to the orders
of the Club, and none of its acts shall conflict with action taken
by the Club.
Section 3: Board Meetings. Special meetings of the Board may
be called by the President.
Article VII - Dues
Annual dues shall be established by majority vote of the general
membership and are effective for the calendar year beginning March
15th. Dues should be paid during the month of February for the
upcoming calendar year. The dues are currently set at twenty dollars
($20.00) per year for each paying member.
Article VIII – Meetings
1: Meetings are scheduled the second Thursday of each month at
7:00pm. The meeting shall be conducted according to the
parliamentary procedures as listed in the current version of Roberts
Rules of Order.
Section 2: The order of business shall be:
meeting shall be called to order by the President. Visitors and new
2. The minutes of the previous meeting read and approved.
3. The Treasurers’ report presented and expenditures approved.
4. The committee reports received and acted upon.
5. Old business discussed and acted upon.
6. New business discussed and acted upon.
7. Member announcements of activities, get-togethers, work
opportunities, and other shows in the area.
Section 3: Records of the proceedings of the Club and
Executive Board shall be kept and open for inspection by Individual
Article IX – Committees
1: Standing committees. shall be appointed by the President.
Committees shall be comprised of a small number of members chosen
for their knowledge of the work to be done. Each committee shall
have a chairman who will be responsible for calling meetings and
reporting back to the Club.
Section 2: Audit Committee. At the February meeting the
President shall appoint an audit committee consisting of three
members whose duty shall be to audit the Treasurer’s records for the
previous year (March to February). The committee shall report to the
membership at the March meeting.
Article X – Election of Officers
Section 1: Election of Officers. The election of officers
will be held at the meeting in February. The new board will take
office and preside at the first meeting for the calendar year in
Section 2: Nominating Committee. - The officers shall, at the
January meeting of the Club, appoint a Nominating Committee of up to
three members. This committee will secure and present to the
membership a full slate of members for consideration. The committee
is charged with se-curing qualified nominees and confirming that
they would serve, if elected. The President must open the floor at
the February meeting for any nominations from the floor.
Section 3: Voting. The officers shall be elected by the use
of a secret ballot election. Voting shall be limited to those
members in good standing who are present at the February meeting.
Each nominee receiving the greater number of votes is elected to the
office to which he/she was nominated.
Article XI – Quorum
quorum is defined as twenty percent (20%) of members in good
Article XII – Insurance
1: Required Insurance. Members of the organization shall
obtain Denton County Antique Tractor, Engine & Primitives Club
sanctioned insurance to operate mechanical equipment, including but
not limited to, all tractors and tractor-related mechanical
equipment, and engines in order to participate in
organizational/organizational-sponsored functions and events. The
cost of the Club insurance will be provided as part of the Club
Section 2: Policy Requirements. Members will be required to
follow the requirements pursuant to the insurance policy.
A Safety Officer shall monitor club activities and ensure all
insurance coverage requirements are met.
Article XIII – Amendment of Bylaws
1: By-Law Amendment. The by-laws of the Denton County
Antique Tractor, Farm Equipment, & Primitives Club may only be
amended by a vote of a two/third (2/3) majority of members in good
standing present at a regular or called meeting of the Club. This
action can only be taken after due notice has been given to all
members at least thirty (30) days prior to said meeting. No
amendment may be approved that prevents the Clubs compliance with
state and federal regulations regarding non-profit organizations.
Section 2: Original By-Laws. The original by-laws of the club
are those as stated and approved at a regular meeting on 06/10/10.
Amended: xx/xx/xx, description
Article XIV – Dissolution
Club may be dissolved by a majority vote of Club Members. In the
event of cessation of business operation or dissolution, the Club
Officers shall distribute Club assets and archive Club records in
compliance with all federal, state and local laws. Upon dissolution
of the Club, the Club Officers shall return all borrowed property
and pay all Club debts and expenses out of Club assets. Upon
dissolution of the Club, the assets remaining after payment of Club
debts will be disbursed to other similar tax exempt associations or
corporations recognized by the IRS and classified as Chapter 501 (c)
(3) corporations, and no asset will inure to the benefit of any
person or organization not classified as a non profit charitable,
educational, or historical organization in good standing with all