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CLUB BYLAWS

of the

Denton County Antique Tractor, Farm Equipment, & Primitives Club

06/10/2010
version(8)

Article I – Name

The name of this club shall be the Denton County Antique Tractor, Farm Equipment, and Primitives Club and is hereinafter referred to as the Club.
Section 1: Club Name. There shall be no use of the Club name in any abbreviated form on any printed material.

Article II – Purpose

The objectives and purposes of this Club shall be (1) to hold regular meetings; (2) discuss old tractors, engines, and primitive equipment and to help others obtain parts, engines, and to solve problems; (3) to promote fellowship among members; (4) to hold shows of various old tractors, engines, and primitive equipment and be active in community events such as parades; (5) to work toward the preservation of engines, tractors, farm machinery and primitives; (6) to provide activities that will be oriented toward family participation and will encourage the interest of youth in historical preservation and the activities sponsored by the Club; and (7) to provide charitable contributions to the community.
The names and addresses of this club shall not be used for commercial or political purpose.

Article III – Membership

Section 1: Individual Membership. An individual member must be eighteen (18) years of age or over and upon paying dues has one (1) vote.
Section 2: Family Membership. Family membership is the individual membership plus the additional members of the immediate family. Family membership has the same one (1) vote of the Individual Membership.
Section 3: Student Membership. Membership for any student under 18 years of age who wishes to participate in club activities. Club insurance will be required to participate in any Club event. The Club membership dues will be waived. The Club will pay for the insurance of any Student member. An accompanying parent or guardian signature is required with any Student member-ship. The student membership shall have one (1) vote.
Section 4: Honorary Membership. By a majority vote of Club members, any person who has rendered meritorious service to the Club may be elected as an Honorary Member without dues for any period of up to life. An honorary member shall have none of the obligations of member-ship in the Club, but shall be entitled to all of the privileges except those of making motions, of voting, and holding office. If the Honorary member wants to participate in the Club’s activities which require insurance, the club will pay the necessary insurance for a period of one (1) year.

Article IV – Membership Removal

Section 1: Dues. Any member who is thirty (30) days delinquent in payment of dues shall be dropped from the membership. Failure to pay membership dues terminates the members club insurance and the privilege to participate in club events.
Section 2: Member Conduct. Any member whose conduct is considered detrimental or dangerous to the best interests of the Club shall appear before the Executive Board and explain their actions or reasons for such conduct. The President shall bring the findings to the Club’s members at the next regular meeting. The President shall state the findings of the Executive Board and ask for a vote in favor of the Board’s action in solving the situation.

Article V – Officers

Section 1: Club Officers. The Club shall have a President, Vice-President, Secretary, Treasurer, and Safety Officer.
Section 2: Terms of Office. The term of office for each office shall be one (1) year. The term of the officer shall be no more than two (2) consecutive years. A partial term from appointment or by succession shall not be considered as a full term.
Section 3: Duties of Officers.
President: The President shall preside at all meetings of the members and shall perform such other duties as are usual to the office. He/She shall appoint such committees and delegations as may be necessary to carry on the activities of the organization.
Vice-President: The Vice-President shall preside at all meetings in the absence of the President. He/She shall endeavor to keep himself/herself advised of the status of the organization activities to the extent that he/she could assume the office of the President with a minimum of difficulty in the event of illness or disability of the President.
Secretary: The Secretary shall keep a complete and accurate record of all proceedings of the organization. He/She shall have possession of its reports and records, conduct the office correspondence, and report at meetings.
Treasurer: The Treasurer shall be responsible for recording the receipt of dues payable, keep complete financial records of the organization, disburse authorized funds, and shall report the financial condition of the organization at each meeting. The Treasurer shall be authorized to spend petty cash funds not to exceed fifty dollars ($50.00) without prior vote of the membership and to be duly reported at the next regular meeting as part of the Treasurer’s report.
Safety Officer: The Safety Officer shall be responsible for administering and enforcing the club’s safety rules at club sponsored events to ensure safety of members, external participants and the attending public.
Section 4: Vacancies. In the event of an officer position vacancy, the President shall have power to fill the position by appointment for the remainder of the term. The appointment is subject to approval by a majority vote of the membership at the next regularly scheduled meeting.
In the specific vacancy of the office of President, the Vice-President shall become President for the reminder of the term. The office of Vice-President shall be filled by a majority vote of the general membership on nomination from the floor at the next regular meeting.

Article VI – Executive Board

Section 1: Board Composition. The officers of the Club shall constitute the Executive Board.
Section 2: Board’s Duties and Powers. The Executive Board shall have supervision of the affairs of the Club between its business meetings, fix the hour and place of meetings, make recommendations to the Club, and perform such other duties as are specified in these bylaws. The board shall be subject to the orders of the Club, and none of its acts shall conflict with action taken by the Club.
Section 3: Board Meetings. Special meetings of the Board may be called by the President.

Article VII - Dues

Annual dues shall be established by majority vote of the general membership and are effective for the calendar year beginning March 15th. Dues should be paid during the month of February for the upcoming calendar year. The dues are currently set at twenty dollars ($20.00) per year for each paying member.

Article VIII – Meetings

Section 1: Meetings are scheduled the second Thursday of each month at 7:00pm. The meeting shall be conducted according to the parliamentary procedures as listed in the current version of Roberts Rules of Order.
Section 2: The order of business shall be:

1. The meeting shall be called to order by the President. Visitors and new members recognized.
2. The minutes of the previous meeting read and approved.
3. The Treasurers’ report presented and expenditures approved.
4. The committee reports received and acted upon.
5. Old business discussed and acted upon.
6. New business discussed and acted upon.
7. Member announcements of activities, get-togethers, work opportunities, and other shows in the area.
Section 3: Records of the proceedings of the Club and Executive Board shall be kept and open for inspection by Individual Member.

Article IX – Committees

Section 1: Standing committees. shall be appointed by the President. Committees shall be comprised of a small number of members chosen for their knowledge of the work to be done. Each committee shall have a chairman who will be responsible for calling meetings and reporting back to the Club.
Section 2: Audit Committee. At the February meeting the President shall appoint an audit committee consisting of three members whose duty shall be to audit the Treasurer’s records for the previous year (March to February). The committee shall report to the membership at the March meeting.
Article X – Election of Officers

Section 1: Election of Officers. The election of officers will be held at the meeting in February. The new board will take office and preside at the first meeting for the calendar year in March.
Section 2: Nominating Committee. - The officers shall, at the January meeting of the Club, appoint a Nominating Committee of up to three members. This committee will secure and present to the membership a full slate of members for consideration. The committee is charged with se-curing qualified nominees and confirming that they would serve, if elected. The President must open the floor at the February meeting for any nominations from the floor.
Section 3: Voting. The officers shall be elected by the use of a secret ballot election. Voting shall be limited to those members in good standing who are present at the February meeting. Each nominee receiving the greater number of votes is elected to the office to which he/she was nominated.

Article XI – Quorum

A quorum is defined as twenty percent (20%) of members in good standing

Article XII – Insurance

Section 1: Required Insurance. Members of the organization shall obtain Denton County Antique Tractor, Engine & Primitives Club sanctioned insurance to operate mechanical equipment, including but not limited to, all tractors and tractor-related mechanical equipment, and engines in order to participate in organizational/organizational-sponsored functions and events. The cost of the Club insurance will be provided as part of the Club dues.
Section 2: Policy Requirements. Members will be required to follow the requirements pursuant to the insurance policy.
A Safety Officer shall monitor club activities and ensure all insurance coverage requirements are met.

Article XIII – Amendment of Bylaws

Section 1: By-Law Amendment. The by-laws of the Denton County Antique Tractor, Farm Equipment, & Primitives Club may only be amended by a vote of a two/third (2/3) majority of members in good standing present at a regular or called meeting of the Club. This action can only be taken after due notice has been given to all members at least thirty (30) days prior to said meeting. No amendment may be approved that prevents the Clubs compliance with state and federal regulations regarding non-profit organizations.
Section 2: Original By-Laws. The original by-laws of the club are those as stated and approved at a regular meeting on 06/10/10.
Amended: xx/xx/xx, description

Article XIV – Dissolution

The Club may be dissolved by a majority vote of Club Members. In the event of cessation of business operation or dissolution, the Club Officers shall distribute Club assets and archive Club records in compliance with all federal, state and local laws. Upon dissolution of the Club, the Club Officers shall return all borrowed property and pay all Club debts and expenses out of Club assets. Upon dissolution of the Club, the assets remaining after payment of Club debts will be disbursed to other similar tax exempt associations or corporations recognized by the IRS and classified as Chapter 501 (c) (3) corporations, and no asset will inure to the benefit of any person or organization not classified as a non profit charitable, educational, or historical organization in good standing with all governmental regulations.

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Denton County Antique Tractor, Farm Equipment & Primitive Club - EDGE&TA Branch #193 
" Giving Back . . . Paying it Forward "
P.O. Box 1065, Denton, TX. 76202-1065
 501(c)(3) NON-PROFIT Organization  |  EIN #90-0391460
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